Satisfactory academic progress

To be eligible to receive financial aid at VCU, students must maintain satisfactory academic progress. VCU’s SAP policy is based on federal criteria and applies to all financial aid recipients.

Need to make an SAP appeal?

A student whose eligibility for financial aid has been suspended may submit an appeal if special circumstances prevented the student from achieving satisfactory academic progress. The SAP appeal form should be submitted to the VCU Office of Financial Aid within 30 days after receiving the financial aid suspension letter. Fill out the SAP appeal form.

What determines SAP?

Nondegree-seeking students

Nondegree-seeking students are ineligible for federal or state financial aid. However, if a student later enrolls in a degree or certificate program, all attempted courses, including those taken while classified as a nondegree-seeking student, must be evaluated when determining SAP status. 

Repeat coursework

Under federal regulations, any course that has been passed with a D or higher can only be taken one additional time. Repeated attempts after that will not be eligible for financial aid. 

Medical, dental and pharmacy students at the professional level who are required by their academic deans to repeat a year are permitted to continue on financial aid for that year.

Suspension and probation

SAP is reviewed annually at the end of the spring semester. When students fail to meet established requirements, they receive a financial aid suspension letter, indicating the type of SAP violation.

Students may submit an appeal if mitigating circumstances prevented them from achieving SAP. If the appeal is granted, students will be assigned a probation status and will be eligible to receive federal financial aid for one semester. Students who fail to meet the established SAP requirements at the end of the semester will be placed on an academic plan with set deadlines, which must be met to receive federal financial aid for future semesters.